Governance

Dr. Xavier LE GOFF

Institute of Genetics and Development of Rennes (IGDR)

Faculty of Medicine, 2 Avenue Pr. Léon Bernard 35 000 Rennes

Tel: 02 23 23 45 27 / 06 42 51 18 90

xavier [dot] le-goffuniv-rennes1 [dot] fr

Prof. Marc BLONDEL

Faculty of Medicine & Health Sciences, University of Western Brittany

Deputy Director UMR Inserm 1078, Genetics, Functional Genomics and Biotechnologies UFR Medicine
22 avenue Camille Desmoulins
29238 BREST Cedex 3

Tel: 02 98 01 83 88 / 06 66 34 69 20

marc [dot] blondeluniv-brest [dot] fr

Manager (Rennes) : Sophie LEMARIE

ed-svsdoctorart-bretagne [dot] fr

Site manager (Brest) : Michèle KERLEROUX

michele [dot] kerlerouxuniv-brest [dot] fr

An office including the director, the deputy director and the persons in charge of the commissions of the ED manages collectively the activities of the ED and the files (classification of the files of mobilities proposed by the Commission Communication-International, request for exemptions, links with the associations or the research units, identification and validation of new formations on proposal of the Commission Follow-up of the theses and formations etc...)  It meets every month to implement and ensure the budgetary management of the decisions of the ED council. It also prepares the boards.

Doctoral School CouncilThe director convenes and chairs the meetings of the council. The Council of the doctoral school adopts the program of actions (elaborated by the commissions) and manages, through its deliberations, the affairs that fall within the scope of the doctoral school: validation of the recruitment modalities, training offer, derogation to the supervision, representation of the ED etc... The Council of the doctoral school meets at least four times a year. Before each meeting, the agenda and the documents necessary for the discussion points are distributed to all the members of the Council. At each meeting, the heads of the commissions are given the floor to report on the progress of work in progress and on new proposals. The council takes its decisions by a majority of the members present. Each meeting is the subject of a report approved by all present and put on line on the website of the ED.

The ED SVS sets up three commissions composed of researchers, teacher-researchers and doctoral students who will be solicited at the beginning of their mandate on a voluntary basis. The composition of these commissions aims at associating many actors of the ED in its functioning and at ensuring an optimal representativeness of the research units, disciplinary specialties or categories of personnel. The commissions propose modalities of functioning of the ED which are submitted for validation by the board. As far as possible, the commissions will be chaired by a member of the ED Board and most of the members of the ED Board, including the doctoral students' representatives, will be invited to participate in order to ensure an efficient relay between the work of the commissions and the Board. The commissions meet at least three times a year, before the boards. However, in order to be more reactive on a daily basis, they can function as "site commissions".

• Establishes the recruitment procedures for all first-year doctoral students in the ED SVS. To do so, it evaluates a registration file made up of the elements described in the internal regulations, followed, if necessary, by a hearing before the members of the Research Commission of the ED SVS and possible HDR members of the ED chosen for their expertise in order to give an opinion on the application for registration in the first year of the thesis, an opinion which will be transmitted to the management of the Doctoral School.
•     Validates the admissibility of the thesis subjects proposed to the ED (scientific quality, quality of the supervision in the team).
•     Organizes or validates the modalities of the selection of the candidates for the attribution of the doctoral contracts (selection procedures, composition of the juries, oral admissions, modalities of classifications). After the hearings and rankings by the selection juries, the Commission proposes to the ED Council a list of candidates admitted and associated to a doctoral contract.
•     Examines the conditions of supervision by
• the HDRs and evaluates the requests for exemption from more than three supervisions by HDR.
•     Establishes the terms of recruitment of all first year doctoral students in the SVS ED. To do so, it evaluates a registration file made up of the elements described in the internal regulations, followed, if necessary, by a hearing before the members of the ED SVS site Research Commission and possible HDR members of the ED chosen for their expertise in order to give an opinion on the application for registration in the first year of the thesis, an opinion which will be transmitted to the management of the Doctoral School.
•     Validates the admissibility of the thesis subjects proposed to the ED (scientific quality, quality of the supervision in the team).
•     Organizes or validates the modalities of the selection of the candidates for the attribution of the doctoral contracts (selection procedures, composition of the juries, oral admissions, modalities of classifications). After the hearings and rankings by the selection juries, the Commission proposes to the ED Council a list of candidates admitted and associated to a doctoral contract.
•     It examines the conditions of supervision by the HDR and evaluates the requests for exemption from more than three supervisions by HDR.

• Sets up a reading of the CSI reports and confidential appendices every 3 months for the follow-up of theses, jointly with the ED site management. In case of alerts or problems arising from this reading, the management can eventually entrust the file to the mediation cell. After reading the CSI, the Commission can also formulate improvements in the functioning of the ED in council.
• Establishes the ED's disciplinary training offer for doctoral students and validates the training courses after feedback from the doctoral students. It can issue calls for specific training offers and organize the collection of applications, set up new training courses, evaluate the applications when a selection is made.
• It consults the feedback on the training courses and makes proposals to the ED office to maintain/remove or adapt them.
• Establishes the scale of calculation of the hours considered by training.
•  Implements the articulation of the training component for doctoral students proposed by the ED with the blocks of competence associated with the doctoral degree since its registration in the RNCP in 2019.
• Organizes "post-doctoral" round tables with former doctoral students using a network of former doctoral students as well as collaborators from the private sector of researchers/teacher-researchers of the ED.

• Implements communication within the ED between doctoral students, doctoral student associations and the ED management.
• Ensures the promotion of the ED internationally in connection with the services available on the site such as the International Relations Services of the institutions or the International Mobility Centers (CMI). As such, it is in charge of translating internal documents for doctoral students into English.
• Manages the calls for tender and the filing of mobility files proposed to the ED's doctoral students and the hosting of foreign doctoral students, whether temporary or not.
• Assists in the preparation of cotutelle/codirection files.
• Organizes annual scientific days.
• Promotes the research carried out within the ED (scientific mediation, MT180, science festival).

The doctoral school is provided with its own internal rules and procedures specifying:

• The doctoral school’s organization and governance
• First-year registration procedures, for PhD students without direct funding, funded by a doctoral contract, or under joint supervision
• Re-registration procedures for each academic year
• The ratio of supervisors to doctoral students
• Means and methods for the PhD students’ disciplinary, trans-disciplinary and cross-disciplinary training
• Exemptions/exceptions concerning PhD students’ obligatory training hours and credits
• Thesis defence procedures
• Post-thesis monitoring
• Mediation procedures